Assistant Procurement Manager

Duties and Responsibilities

• Assist procurement manager in coordinating procurement processes in accordance with applicable procurement policies, procedures, and regulations.
• Ensuring timely processing of purchase requisitions, local purchase orders, and related procurement documents.
• Liaising with user departments, suppliers, and other relevant stakeholders.
• Assisting in the management of the University’s supplier database.
• Assist procurement manager in preparing and processing requests for quotations, tenders, proposals, and other procurement documents.
• Assisting in the evaluation and analysis of quotations and tender submissions.
• Maintaining accurate filing systems, up-to-date procurement records and documentation.
• Assist in preparing procurement reports and maintaining procurement databases.
• Monitoring procurement activities to ensure value for money, transparency, fairness, and accountability.
• Supporting compliance with applicable procurement laws, institutional policies, and internal controls.
• Ensure compliance with institutional policies, safety regulations, and best practices in procurement management.
• Maintain effective communication and coordination with suppliers, user departments, supervisors, and other stakeholders to facilitate efficient procurement operations.
• Foster a professional, courteous, and collaborative working environment through effective interpersonal communication and teamwork.
• Perform any other duties and responsibilities as may be assigned by the supervisor.

Qualifications and Experience

The ideal candidate should possess:

• Bachelor’s degree in Procurement and Supplies Management, Supply Chain Management, Purchasing and Supplies Management, or a related field from a recognized institution.
• Have a recognized professional qualification in procurement and supply management, such as CPSP-K, CIPS, or an equivalent qualification.
• Membership in a recognized professional procurement and supply management body, such as KISM and/or CIPS.
• Have a minimum of two (2) years of relevant working experience, preferably in a university or similarly structured institution.
• Strong knowledge of the Public Procurement and Asset Disposal Act (PPADA) and related regulations.
• Proficiency in computer applications, particularly Microsoft Office Suite and ERP systems, will be an added advantage.
• Demonstrate sound knowledge of procurement procedures, contract management, supplier management, and procurement documentation, coupled with excellent analytical, communication, negotiation, organizational, and interpersonal skills.
• Be able to work independently and effectively under pressure while meeting deadlines.
• Demonstrate high levels of integrity, accountability, confidentiality, professionalism, and ethical conduct.
• Good organizational, analytical, and record management skills with a high level of accuracy and attention to detail.
• Ability to work under minimal supervision and manage multiple tasks efficiently.

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