About this role
Job Description
- As a Finance Assistant, you will be involved in managing a general ledger and finance compliance matters for the Kenya business for monthly group reporting, performing day to day accounting, debt collections, accounts payables, invoicing & accounts receivables, local statutory reporting, monthly tax returns and forecasting and supporting annual external audits.
Specific Responsibilities:
Debt Collection
- Follow-up on collections from customers via calls, emails and visits to ensure collection targets are achieved month-on-month
- Maintaining strong relationships with customers, providing excellent customer service, and addressing their queries
- Initiating collection actions, such as demand notice,suspension letters and legal proceedings to clear all outstanding debts
- Prepare and circulate accurate customer statements of accounts to assist with collections
- Negotiating payment plans, deadlines, and terms with customers
- Collection of WHT certificates from customers
- Make sure 90% of invoices do not go beyond 90days
Financial Accounting
- Maintain accurate ledgers in Zoho Books by ensuring monthly reconciliations are done
- Reconcile cash and bank entries with deposits and expenses daily
- Ensure all transactions have supporting documents stored in ZohoBooks, Zoho Workdrive, and physical files where applicable
- Report daily cash balances
- Petty Cash management
Fiscal Compliance
- Calculate and file VAT taxes accurately and on time
- Ensure WHT deductions are made and paid to KRA on time
- Collect WHT certificates from KRA and send them to vendors promptly
- Accurately deduct and pay all statutory and PAYE taxes to the KRA, NSSF, and NHIF
Requirements
To qualify for this role, you should have the following:
- Bachelor's degree in Finance, Accounting, Business Administration, or a related field.
- Professional accounting certifications e.g. CPA, ACCA etc
- Minimum of 1–2 years of relevant work experience in accounting or finance
- Willingness to embrace the complexities of scaling, to get involved in operational tasks where necessary, and remarkable enthusiasm and willingness to support PAIX's growth
- Excellent written and verbal communication skills
- Strong analytical skills and attention to detail, with the ability to interpret data and make data-driven decisions
Skills
AccountingCommunicationCustomer ServiceDataExcel