About this role
Purpose of the Role
- The Grants & Program Finance Officer is responsible for donor financial management, grant budgeting, program financial planning, financial analysis, forecasting, and financial reporting.
- The role ensures that donor investments are translated into measurable program results and that program teams have accurate financial information to support implementation.
Key Responsibilities
Grant Financial Management
- Manage donor budgets and expenditure tracking.
- Monitor grant burn rates.
- Prepare donor financial reports.
- Review grant compliance requirements.
- Support donor audits and financial reviews.
Budgeting & Forecasting
- Develop annual budgets.
- Develop grant budgets.
- Prepare quarterly forecasts.
- Support budget revisions and reallocations.
Program Financial Analysis
- Conduct variance analysis.
- Analyze cost per beneficiary.
- Analyze county-level expenditures.
- Track program efficiency indicators.
- Produce financial dashboards.
Proposal Development
- Develop proposal budgets.
- Prepare budget narratives.
- Conduct cost projections.
- Support resource mobilization efforts.
Management Reporting
- Prepare monthly management accounts.
- Develop financial presentations.
- Support Board and donor reporting.
- Produce cash flow forecasts.
Program Support
- Train staff on budget management.
- Support county work planning.
- Support procurement planning.
- Monitor budget utilization.
Key Performance Indicators
- Donor Reporting: 100% donor reports submitted on time.
- Budget Management: Variance maintained within approved thresholds.
- Forecasting: Quarterly forecasts completed accurately.
- Grants Management: 100% compliance with donor budget requirements.
- Program Support: Monthly budget utilization reports submitted.
Qualifications
- CPA-K Required
- Bachelor’s Degree in Accounting, Finance, Commerce, Economics or Business Administration
- 4–5 years experience in donor-funded grants management
- Strong budgeting and financial analysis experience
- Experience developing donor reports and proposal budgets
- Advanced Excel and financial modelling skills
- Proficiency in QuickBooks
Skills
AccountingExcel