About this role
Duties & Responsibilities Recruitment & Talent Acquisition Participate in recruitment and selection processes in accordance with organizationalpolicies and procedures. Review applications, longlisting of applicants, shortlist against job requirements, and prepare candidate summaries for review by supervisors and hiring managers. Coordinate interview scheduling, candidate communication through calling and inviting for interviews and sending out interview invite emails. Prepare interview packs and facilitate interview processes. Compile interview scores, recruitment reports, and selection recommendations. Facilitate reference checks and background verification for successful candidates where applicable. Prepare employment contracts, appointment letters, and other recruitment-related correspondence. Maintain recruitment trackers and prepare periodic talent acquisition reports. Employee Onboarding & Benefits Administration Coordinate employee onboarding and induction programs in accordance with organizational guidelines. Ensure completion and proper filing of all onboarding documentation. Facilitate organization-wide induction programs involving relevant departments. Enroll eligible employees into staff benefit schemes including medical insurance, Group Life Insurance, WIBA, and pension schemes. Learning & Development Support implementation of the annual training and development calendar. Support to conduct training needs assessments in collaboration with departmental managers and stakeholders. Support to schedule and monitor employee participation in approved training programs. Support career development planning initiatives for employees in collaboration with relevant stakeholders. Coordinate internship and industrial attachment programs. Maintain training records and monitor training effectiveness. Performance Management Support to coordinate quarterly performance reviews in accordance with the approved performance management calendar. Support departments in implementing performance management processes and employee development plans. Monitor probation reviews and facilitate employee confirmation processes. Employee Relations & HR Administration Coordinate preparation and issuance of employee correspondence including disciplinary and related letters. Support managers in handling employee disciplinary matters, including show-cause processes and follow-up actions. Support to manage employee leave administration and system updates. Coordinate preparation of annual leave schedules and monitor compliance. Maintain employee records and ensure timely filing of personnel documentation. Uphold confidentiality and integrity in the management of employee information. Payroll & HR Reporting Assist to prepare and maintain monthly payroll change reports for review, including new hires, transfers, promotions, salary adjustments, acting appointments, pension enrollments, suspensions, and employee exits. Maintain HR trackers and databases to ensure accurate employee information. Prepare periodic HR reports and provide timely updates when requested. Staff Separation & Exit Management Assist to Coordinate employee exit and clearance procedures. Assist to ensure timely removal of exiting employees from organizational systems and benefit schemes. Maintain records of employee separations and support exit management processes. Organizational Development & Employee Engagement Support planning and coordination of employee engagement activities and staff events. Prepare budget approval requests and payment documentation for employee programs and activities. Support to coordinate logistical arrangements and communication for approved employee events. Qualifications, experience, key competencies & skills Bachelors’ degree in Human Resource Management or equivalent 1-2 Years Working experience Problem Solving Skills Planning skills Excellent interpersonal skills Conflict resolution Confidentiality Integrity Organizational skills Good knowledge of human resources legislations Analytical skills go to method of application »
Skills
Communication