Personal Assistant- Nairobi

Role Objective

• Our client is seeking a reliable and organized Personal Assistant to provide personal and administrative support. The successful candidate will manage schedules, coordinate daily activities, handle errands, and support smooth day-to-day operations.

Core Duties and Responsibilities

• Manage the Director’s daily schedule calendar, appointments, meetings, and schedules. 
• Screen and respond to phone calls, emails, and other correspondence. 
• Maintain organized records, documents, and filing systems. 
• Handle personal errands and day-to-day administrative tasks. 
• Help in making travel arrangements, accommodation bookings, and itineraries when required.
• Coordinate household activities, including bill payments, appointments, and service bookings. 
• Oversee household maintenance and liaise with contractors, vendors, and service providers. 
• Prepare and manage shopping lists and coordinate grocery purchases as required. 
• Monitor petty cash and maintain accurate expense records.
• Represent the Director professionally in meetings, engagements, and other assigned interactions. 
• Coordinate gift hamper preparation and deliveries to ensure timely distribution.
• Monitor stock levels and coordinate replenishment when necessary. 
• Ensure all assigned tasks are completed efficiently and follow up on pending matters. 
• Maintain a clean, organized, and professional environment at all times.

  Job Specifications and Qualifications

• Certificate, Diploma, or equivalent qualification in any relevant field.
• At least 2 years experience as Personal Assistant.
• Experience managing executive calendars, schedules, and appointments.
• Proficiency in Microsoft Office Suite applications. 
• Ability to maintain confidentiality and work with minimal supervision.

Key Competencies

• Excellent communication skills. 
• Strong organizational and time-management abilities. 
• Attention to detail. 
• Proficiency in Microsoft Office and office systems. 
• Ability to multitask and work under pressure. 
• High level of confidentiality and professionalism.