Port Clerk

JOB PURPOSE

• To provide administrative and operational support for port activities, ensuring the timely processing of cargo documentation, coordination of port-related activities, and accurate recording and tracking of cargo movements.

Key Responsibilities

• Coordinate and follow up on port cargo clearance and movement activities.
• Prepare, verify, and maintain cargo documentation, delivery orders, gate passes, manifests, and related records.
• Liaise with shipping lines, clearing agents, transporters, port authorities, clients, and internal teams.
• Monitor cargo status and provide timely updates on arrivals, releases, loading, discharge, and delivery.
• Ensure all required documentation is available and properly filed before cargo movement.
• Assist with scheduling and coordination of trucks, drivers, and cargo collection/delivery.
• Capture and maintain accurate operational data in relevant systems and registers.
• Follow up on delays, discrepancies, missing documents, and other issues affecting cargo movement.
• Verify cargo details against documentation to minimize errors and discrepancies.
• Prepare daily operational reports and escalate any issues requiring management attention.
• Maintain proper records of port transactions and ensure documents are easily retrievable.
• Support reconciliation of cargo movements, truck movements, and related operational records.
• Ensure compliance with port procedures, company policies, security requirements, and applicable regulations.

Experience And Qualification

• Diploma or Certificate in Clearing & Forwarding.
• At least 1–2 years' experience in port operations, clearing and forwarding, logistics, or a related environment.
• Experience working with port documentation and cargo movement processes is an added advantage.
• Good computer skills, particularly Microsoft Excel and Word.
• Familiarity with logistics, port, or cargo management systems is an advantage.
• Good understanding of C&F documentation and record-keeping procedures.

Personal Attributes

• Attention to detail.
• Technical competence.
• Problem-solving skills.
• Physical stamina.

End Date 15th September 2026

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