Principal Administration Officer

Job Specifications

Duties and responsibilities entail:

• An officer at this level will work under supervision and guidance of a Director.

Duties and responsibilities at this level will entail:

• Controlling and monitoring use of official motor vehicles by authorizing motor vehicle movements through work tickets, maintenance of accurate transport records and ensuring regular and scheduled maintenance;
• Coordinating transport staff and allocate appropriate duties;
• Coordinating cleaning contracted staff;
• Supervising issues of fuel orders, fuel cards and preparing fuel consumption reports on monthly basis;
• Supporting staff in terms of identifying office accommodation and space for staff;
• Providing tools, equipment and good working environment;
• Ensuring that offices and other facilities are kept clean to the highest standards;
• Ensuring that staff are provided with tea and drinking water in time; Acquiring and renewal of licenses;
• Ensuring timely repairs and maintenance of office facilities including equipment’sand furniture;
• Facilitating prompt payment of electricity, water bills and other utilities;
• Implementing systems and procedures for disposal of vehicles in consultation with the procurement department;
• Maintaining and updating records of the organization’s vehicles and equipment;
• Ensuring timely renewal of licences for all vehicles and equipment; and
• Facilitating prompt settlement of accident vehicle cases.

Person Specifications

For appointment to this grade, a candidate must have:

• A minimum period of eight (8) years in relevant work experience and at least three (3) years in supervisory role in a position in the Public Service or Private Sector;
• Masters’ degree in any of the following disciplines: - Public Administration, Transport Management / Logistics Business Administration; Office Management, Social Sciences or relevant qualification from a recognized institution;
• Bachelors’ degree in Public Administration, Transport Management / Logistics Business Administration; Office Management, Social Sciences or relevant qualification from a recognized institution;
• Management course lasting not less than four (4) weeks from a recognized institution;
• Proficiency in computer applications;
• Demonstrated results in work performance; and
• Fulfilled the requirements of Chapter Six of the constitution

Competencies and Skills

• Report writing;
• Public Relations;
•  Communication; and
• Interpersonal.

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