Project Coordinator

Major Responsibilities

Project Coordination & Operations

• Maintain portfolio workplans, trackers, and dashboards for real-time visibility into milestones, risks, and decisions.
• Navigate internal IRC administrative, procurement, legal, and HR systems to ensure ethical reviews and data use agreements are completed and consultants/team members onboarded.
• Proactively identify and resolve operational bottlenecks; liaise with grants and finance teams on budget tracking.
• Maintain knowledge management systems and ensure project teams have timely access to documentation.

Regulatory Compliance & Data Governance

• Act as primary IRB PI Proxy: draft, submit, amend, and renew protocol applications across IRC and collaborating review boards.
• Coordinate, draft, and track Data Use Agreements (DUAs) and Material Transfer Agreements (MTAs) between universities and the IRC, ensuring patient data privacy.
• Support design and implementation of data governance frameworks for fragile, conflict-affected settings.

Dataset Expansion & Collection

• Coordinate identification, review, and extraction of clinical image data from public sources (open-access journals, registries, repositories).
• Manage secure transfer and ingestion of medical image datasets from international and US partners.
• Oversee modular image-data ingestion pipelines across modalities; build reusable data-collection instruments; conduct QA/QC.

Curriculum, Training & Adoption Support

• Draft and coordinate modular, multilingual (French/English) training curricula for frontline healthcare workers on AI diagnostic tools.
• Manage curriculum consultants: track deliverables, coordinate clinical review, and ensure materials are feasible for resource-constrained settings.
• Maintain REDCap-based data-collection and image-labeling workflows; uphold annotation guidelines and QA/QC standards.
• Support acceptability/usability studies on clinician adoption, coordinating data collection and channeling findings back into tool and curriculum design.
• Support train-the-trainer rollouts and pilot implementations; document lessons learned for cross-country adaptation.

Stakeholder Coordination

• Coordinate operational communication between IRC country programs and collaborating AI research teams (NYU Grossman and university partners in Africa and other regions).
• Coordinate logistics for partner meetings, technical working groups, donor briefings, and policy forums.

Reporting & Business Development

• Support donor reporting: develop templates, track deadlines, consolidate inputs, and format final submissions.
• Assist in drafting and editing research write-ups, grant reports, policy briefs, and academic manuscripts.
• Provide project management support for business development: track proposal timelines, coordinate inputs, and maintain a funding pipeline tracker.

Administrative Support

• Provide day-to-day administrative support including scheduling, meeting logistics, and shared filing systems.
• Draft and distribute meeting agendas, minutes, and action trackers; follow up on outstanding items.
• Support onboarding of new team members, consultants, and partners onto portfolio systems and workflows.

Experience & Qualifications

Education

• Bachelor’s or Master’s in Public Health, Global Affairs, Bioethics, Healthcare Administration, Data Science, or related field.

Required Experience

• 3-6 years of relevant project coordination experience in a large international NGO, humanitarian organization, or academic medical center.
• Experience working in fragile or humanitarian health settings, particularly with infectious diseases.
• Proven ability to navigate bureaucratic environments with patience and tenacity.
• Direct experience drafting or managing IRB protocols and data-sharing/legal agreements.

Skills & Competencies

• Communication: Exceptional written/verbal skills; ability to write professional updates for leadership, draft academic literature, and communicate across diverse cultures.
• Project Management: Strong organizational skills; able to manage multiple workstreams, build workplans and dashboards, and meet deadlines.
• Data Fluency: Comfort with data systems, dataset management, and QA/QC.
• Tools: Proficiency with Microsoft Office, Google Workspace, spreadsheets, and shared trackers.
• Global Health: Understanding of global health initiatives and clinical diagnostics in low-resource settings.
• UX/UI: Ability to contribute to design of user-facing interfaces for frontline health workers (no coding required).

Preferred Qualifications

• REDCap experience (building surveys, managing databases).
• Database management or SQL experience.
• Programming (Python, R) for AI or statistical analysis — a plus, not required.
• Professional working proficiency in French.
• Background or strong interest in AI ethics, infectious diseases, digital health, or curriculum design for humanitarian settings.