Project Officer

Key Responsibilities & Detailed Deliverables

Project Planning and Coordination

• Coordinate day to day implementation of assigned projects and work packages
• Prepare detailed work plans and implementation schedules
• Coordinate project activities with staff, implementing partners and stakeholders
• Monitor implementation progress against agreed work plans Identify implementation risks and recommend corrective actions
• Ensure project milestones are achieved within agreed timelines

Project Implementation

• Coordinate delivery of project activities in accordance with workplans
• Coordinate meetings, workshops and field missions
• Liaise with implementing partners, consultants and service providers
• Facilitate communication between project teams and partners
• Maintain project action trackers and follow up on agreed actions
• Support coordination across multiple projects within the Kenya portfolio

Financial and Administrative Management Working closely with the Finance team:

• Monitor project budgets and expenditure
• Track procurement plans and contracts
• Prepare budget forecasts
• Verify project expenditures Support financial reporting
• Ensure compliance with donor and organisational procedures

Monitoring, Evaluation and Reporting Support project monitoring and data collection

• Maintain project performance trackers
• Compile quarterly and annual progress reports
• Coordinate reporting from implementing partners
• Support donor reporting processes
• Contribute to project evaluations and learning reviews

Stakeholder Engagement

• Maintain relationships with local project partners and local stakeholders
• Coordinate engagement with government agencies and community organisations Support organisation of stakeholder consultations and technical meetings

Knowledge Management

• Document project achievements and lessons learned
• Maintain organised project records and documentation
• Support development of case studies and communication products
• Ensure project files are complete and audit-ready

Safeguards, Risk and Compliance

• Support implementation of environmental and social safeguards
• Maintain project risk and issue registers
• Ensure compliance with donor agreements and organisational policies
• Prepare documentation required for audits and donor reviews

Resource Mobilisation

• Support Working with Technical Officers and the Partnerships and Resource Mobilisation Officer:
• Provide implementation lessons to inform proposal development
• Compile project information for concept notes
• Support donor visits and project missions
• Contribute to project design and planning for new initiatives

Expected Deliverables & Key Performance Indicators

• Annual and quarterly project work plans ·
• Updated project implementation trackers ·
• Budget monitoring reports 
• High-quality donor progress reports
• Meeting reports and action trackers
• Project risk registers and effective issue resolution
• Partner coordination plans Organised project documentation and filing systems
• Lessons learned reports and knowledge products
• Successful delivery of project activities within agreed timelines and budgets
• Compliance with organisational and donor procedures
• Contribution to organisational learning and continuous improvement
• Quality of project coordination and stakeholder engagement

Qualification, Experience & Skills

Education & Professional Qualifications

• Bachelor's degree in Environmental Science, Natural Resource Management Environmental Management, Water Resources Management, Conservation, Geography or another relevant discipline.
• A Master's degree is an added advantage.

Relevant Experience

• Minimum 4-5 years of experience coordinating donor-funded development or conservation projects.
• Experience coordinating multi-stakeholder projects
• Experience with project planning, budgeting and reporting
• Experience working with government institutions and community organisations
• Experience supporting procurement and contract management
• Experience working with international NGOs is desirable

Essential Competencies

• Technical Competencies Project planning and coordination
• Budget monitoring
• Report writing Stakeholder engagement Problem-solving Time management Communication and facilitation

Behavioral Competencies

• Highly organised and detail-oriented
• Results-driven and proactive
• Strong interpersonal and coordination skills
• Ability to manage multiple priorities simultaneously
• Collaborative and adaptable
• Organizational Core competencies Professionalism
• Accountability for results ·
• Integrity and leadership
• Teamwork
• Relationship building
• Effective Communication
• Organization and self-control ·

Working

• Conditions Office-based with regular field missions ·
• Willingness to travel extensively within Kenya