Tally Clerk-Receiving

Job Purpose

• To accurately receive, count, verify, record, and reconcile incoming coffee consignments into the warehouse, ensuring that all received quantities and documentation are accurate and properly accounted for.

Key Responsibilities

• Receive incoming coffee consignments and verify quantities against delivery documents.
• Count and tally coffee bags/packages received, ensuring accuracy at every stage.
• Record all received coffee accurately in tally sheets, registers, or relevant systems.
• Verify bag numbers, lot/stock references, supplier details, and other relevant documentation.
• Check the physical condition of coffee bags and report shortages, damages, discrepancies, or irregularities immediately.
• Reconcile physical quantities received against delivery notes, warehouse instructions, and other supporting documents.
• Ensure all receiving documentation is properly completed, signed, and filed.
• Coordinate with warehouse staff, drivers, suppliers, and supervisors during the receiving process.
• Maintain accurate records of daily receipts and submit reports as required.
• Assist with stock counts and periodic physical inventory reconciliations.
• Ensure received coffee is properly identified, segregated, and positioned as instructed.
• Comply with warehouse safety, security, quality, and food-handling procedures.
• Maintain confidentiality and integrity of stock and receiving records.

Qualifications And Experience

• Diploma/Certificate in Supply Chain Management or equivalent
• Previous experience as a Tally Clerk, Warehouse Clerk, Receiving Clerk, or Storekeeper is an advantage.
• Experience handling agricultural commodities, coffee, grain, or other bulk products is an added advantage.
• Basic computer literacy, particularly MS Excel and warehouse systems.
• Good numerical and record-keeping skills.
• Ability to work accurately under pressure and for extended periods when required.

Personal Attributes

• High attention to detail and accuracy.
• Strong numerical and reconciliation skills.
• Honesty and integrity.
• Good communication and teamwork.
• Ability to identify and report discrepancies promptly.
• Good physical fitness and ability to work within a warehouse environment.
• Ability to follow procedures and maintain proper

Experience

• 1-2 Years